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Bookkeeper/Export-Import Specialist

Posting: v011520-001

Job Title: Bookkeeper/Export-Import Specialist

Job Description/ Duties:

The position is full time and includes 1) Bookkeeping 2) Export-Import Administration 3) Office Administration. 

Main responsibilities for this position are as follows:

  • General Business Accounting: Complete accounting tasks related to accounts payable, accounts receivable, cash, hard copy/digital filing, and sending out specialized product quotes.  These tasks are completed for both domestic and international customers.
  • Purchasing & Inventory: Work with production staff to track chemical inventory for raw materials, finished products, office and packaging supplies.  These items are also purchased and reconciled by this position.  Membership registrations and trade show services are also handled by this position.
  • Support Year End Duties: Help with completing year-end duties related to trial balance reconciliations, tax preparation, data compilation and new-year set up.
  • Prepare Data Reports for Decision Making: Print key reports from QuickBooks and other accounting related files to support decision making by the management and marketing and sales teams.
  • Office Administration: Record travel reports in QuickBooks, route phone calls, handle tradeshow registrations, set up hotel reservations, book travel arrangements, set up arrangements for visitors, schedule meetings and update the customer data base.
  • General Office Duties: Coordinate access and clean secure areas, open and answer mail, support      building administration duties.
  • Back-up Support for order processing: Understand the key processes in completing an order to support invoicing and provide back up to the order processing department for both domestic and International orders.
  • Export/ Import duties: This position includes playing a key role in the entire export/import process for international orders placed with AMSA, and orders from AMSA to overseas companies for raw materials.  This would involve knowledge of, or willingness to learn, export documents, supply chain and logistics, and metric conversions involved in doing international business.
  • Communication: Communicate with domestic and overseas customers and suppliers regarding inbound and outbound orders.

Preferred Experience:

  • A bachelor’s degree with an accounting major or equivalent.
  • Minimum of 3 years previous experience in the accounting field.
  • Working knowledge with QuickBooks, or equivalent, billing procedures, and order fulfillment is preferred.
  • Experience working at a CPA firm or accounting experience with a manufacturing company is preferred.
  • Proficient in Microsoft Office (Word, Excel and Outlook), above that of the average computer user.
  • Experience in export & import processes and documents would be beneficial but not necessary.

Pay & Benefits:

  • Pay range $46,000 to $50,000 annual (based on experience).
  • A Blue Cross/ Blue Shield Heath Care Plan is provided for the employee after 90 days of employment.
  • Bonus plans are offered based on documented performance and longevity.
  • Retirement/Savings Plan – A Simple IRA plan with company matching.
  • Vacation – Paid vacation commensurate with years of service.

Company Description:

AMSA, Inc. was established in 1996 (23 years ago) in Midland, MI and is today headquartered in Auburn, MI, with facilities at Valley Industrial Park.  AMSA customers are industrial cooling water treatment service companies, chemical blenders/formulators, and geothermal electric power producers. AMSA serves domestic and international customers.  AMSA Inc. is a small, privately owned specialty chemical manufacturer viewed in the marketplace as an R&D driven chemical technology company.  AMSA Inc. is a highly matrixed, inter-disciplinary work environment, so this position will be required to fit into a diverse, multi-cultural setting.

Skill Sets Required:

The job is data oriented and includes elements of cost accounting.  The candidate must have:

  • Ability to create and manipulate Excel spreadsheets with multiple sheet linking and formulas is essential.
  • Ability to problem solve and work in a team setting.
  • Ability to communicate with domestic and international customers/suppliers via e-mail and telephone.
  • Possess above average written and verbal communication skills.
  • Comprehensive grasp of bookkeeping and accounting rules.
  • Complete mastery of, and use experience with Quickbooks, or equivalent, accounting software.

Qualified applicants will be confident, well organized, detail oriented, and able to present data in a clear succinct fashion.

Candidacy Requirements: 

  • A high degree of personal accountability
  • Self-disciplined
  • A high level of personal maturity is expected
  • Flexible and willing/able to learn independently
  • Highly self-motivated to learn new areas
  • Strong problem solving skills
  • Effective listener
  • Able to work well under pressure and multi-task efficiently
  • Able to take direction, but also be able to be self-directed at times
  • Able to follow procedures closely, pay close attention to detail and double-check work regularly
  • Have a personal vehicle and valid drivers license
  • Conform to a non-smoking environment in the office and on associated properties
  • Able to work paid overtime (if necessary)
  • Mandatory random drug testing. AMSA has zero tolerance for substance abuse

Note: This is a highly confidential position.  A full background check including a credit check will be performed before a candidate is hired.  Once employed, this position will be subject to a high level of checks and balances and spot audits.

Hiring Process: 

  1. Resume & cover letter submission attached to an introductory e-mail
  2. Phone Interview
  3. Initial Face-to-Face HR Panel Interview
  4. Follow up Interview with Hiring Team
  5. Testing Phase
  6. Tentative Job Offer
  7. Probationary Period
  8. Final Job Offer

Skill Testing:

Tests will focus on software knowledge (such as Microsoft Word and Excel), and other skills that are required for the job, such as following instructions, multitasking, verbal reasoning, standard bookkeeping/ accounting skills, etc..  Candidates who progress to the testing phase will also be given some real world problem testing.  

How to Apply:  

Please read this entire posting before applying.  We are looking for candidates who can specifically address the requirements we have outlined here.

Qualified applicants must submit their cover letter and resume (in PDF format) via e-mail to recruiting@amsainc.com.  Candidates are expected to submit resumes as attached files (no links) along with an email explaining how their qualifications meet our requirements.

No phone calls please.  Only applicants under consideration will be contacted.

We expect candidates to know something about us as per our website (www.amsainc.com) description and to be familiar with our business interests prior to a phone interview.